Preparation and scheduling depend on the organisation. For SP, RP and RC, the maximum period from the on-site audit to completion of actions, review, decision and certificate issuance is 12 weeks. Exceeding this requires a new application and on-site audit.
The process has several stages
Certification does not finish at the end of the audit. A typical process includes defining the scope, formally applying, preparing documentation, scheduling the audit, conducting it, closing any non-conformities, reporting, and the review and decision stages required by the scheme.
SP, RP and RC: a maximum of 12 weeks after the on-site audit
The RecyClass guidance requires the entire process to be completed within a maximum of 12 weeks of the on-site audit. Corrective actions, review, the decision and certificate issuance must all be completed within this period. It is not a promised lead time from the first enquiry, nor a deadline only for closing non-conformities.
If the process cannot be completed within this period, a new application and a new on-site audit are required. For renewal, the new certificate must also be issued before the previous one expires, taking into account any extension properly granted.
What most often causes delays?
- an unclear certification scope;
- missing data required before the audit;
- an inconsistent volume reconciliation;
- outdated supplier certificates;
- an inability to trace material;
- a large number of sites or processes;
- additional modules;
- non-conformities requiring corrective actions;
- delayed responses from the organisation;
- the need for further clarification of evidence.
What can be done before applying?
Prepare a process map, a list of materials and products, supplier information, a sample reconciliation, traceability procedures and information on additional modules. This helps confirm the scope and schedule the audit more quickly.
Allow a buffer before a required certificate date
If the certificate is needed for a tender, contract or the start of deliveries, allow time for unforeseen non-conformities and the formal stages after the audit.
Renewal also requires planning
For schemes with a one-year validity period, start renewal sufficiently early. This helps prevent a gap between certificates and allows time to complete any required actions.
Key takeaway
A well-prepared organisation has the greatest influence on the timeline. Complete records, prompt communication and realistic scheduling reduce delays more effectively than trying to rush the formal stages.